Sales & Use Tax System (SUTS) Status Updates

Taxation Jurisdiction Participation

A list of all the participating taxation jurisdictions for the Sales & Use Tax System (SUTS) can be found on the SUTS Participating Jurisdictions web page. To check the status of a home-rule self-collecting municipality's participation in SUTS, review the Report on Home-Rule Municipalities' Participation in SUTS.

SUTS Status Report Timeline

SUTS System Update Report on Home Rule Municipalities

Yesterday the City of Denver signed up to be a SUTS participating jurisdiction. The City of Parker also recently signed up as a participating jurisdiction. Each city needs to be onboarded on to SUTS before they can accept returns via SUTS. Visit the SUTS Participating Jurisdictions web page for a list of jurisdictions that can accept retail sales tax returns via SUTS. 

Below is a snapshot of the overall progress of home-rule self-collecting municipality participation. To check the status of a home-rule self-collecting municipality's participation in SUTS, review the Report on Home-Rule Municipalities' Participation in SUTS.

  • 30% of home-rule self-collecting municipalities are reviewing and evaluating the system.
  • 13% of home-rule self-collecting municipalities have started the process of securing signatures for the agreement.
  • 58% of home-rule self-collecting municipalities have signed the agreement and are onboarding the system.
Business Enrollment Update

We currently have 526 businesses signed up to use the Sales & Use Tax System, with 81 businesses signing up in the last 24 hours. Retail Sales Tax Returns are due on or before the 20th of each month for monthly filers

SUTS System Update Report on Home Rule Municipalities

Starting the month of November the City of Greenwood Village and the City of Lamar signed up to be a SUTS participating jurisdiction. Each city needs to be onboarded on to SUTS before they can accept returns via SUTS. Visit the SUTS Participating Jurisdictions web page for a list of jurisdictions that can accept retail sales tax returns via SUTS. 

Below is a snapshot of the overall progress of home-rule self-collecting municipality participation. To check the status of a home-rule self-collecting municipality's participation in SUTS, review the Report on Home-Rule Municipalities' Participation in SUTS.

  • 31% of home-rule self-collecting municipalities are reviewing and evaluating the system.
  • 14% of home-rule self-collecting municipalities have started the process of securing signatures for the agreement.
  • 55% of home-rule self-collecting municipalities have signed the agreement and are onboarding the system.
Testing Update

We currently have 262 businesses participating in the final phase of testing, with 1 filing a return so far this month. Retail Sales Tax Returns are due on or before the 20th of each month for monthly filers

SUTS System Update Report on Home Rule Municipalities - October 23, 2020  

For the month of October we have the City of Arvada, Lafayette & Steamboat Springs signed on. Below is a snapshot of the overall progress. To check the status of a home-rule self-collecting municipality's participation in SUTS, review the Report on Home-Rule Municipalities' Participation in SUTS.

  • 32% of the Home Rules are reviewing and evaluating the system.
  • 18% of the Home Rules have started the process of securing signatures for the agreement.
  • 49% of the Home Rules have signed the agreement and are onboarding the system.
  •  0%  of the Home Rules have delayed reviewing the system until they are fully staffed.
Testing Update

We currently have 245 businesses participating in the final phase of testing, with 20 filing returns this month.

SUTS System Update Report on Home Rule Municipalities

For the month of September we have the City of Arvada signed on. Their agreement brings the total number that have signed over the past month to 33 municipalities. To check the status of a home-rule jurisdictions participation, see the Report on Home-Rule Municipalities' Participation in SUTS for October 8th. Below is a snapshot of the overall participation progress:

  • 32% of the Home Rules are reviewing and evaluating the system.
  • 20% of the Home Rules have started the process of securing signatures for the agreement.
  • 46% of the Home Rules have signed the agreement and are onboarding the system.
  •  1%  of the Home Rules have delayed reviewing the system until they are fully staffed.
Testing Update

We currently have 222 businesses that signed up to participate in the final phase of testing. Nineteen of the businesses filed a return this month. 

SUTS Update Report on Home Rule Municipalities

The Department closed the month of September with the City of Fort Collins signing on to participate in SUTS. Their agreement brings the total number that have signed over the past month to 32 municipalities. Visit the Participating Jurisdictions web page to confirm whether a jurisdiction is onboarded and can accept returns via SUTS. To check the status of a home-rule jurisdictions participation, see the Report on Home-Rule Municipalities' Participation in SUTS for October 2nd. Below is a snapshot of the overall participation progress:

  • 32% of the Home Rules are reviewing and evaluating the system.
  • 21% of the Home Rules have started the process of securing signatures for the agreement.
  • 45% of the Home Rules have signed the agreement and are onboarding the system.
  •  1%  of the Home Rules have delayed reviewing the system until they are fully staffed.

SUTS Update Report on Home Rule Municipalities

Winter Park, Englewood, Longmont, Black Hawk and Vail have recently signed up to participate in SUTS. To view the status of a home-rule self-collecting municipality's participation in SUTS, see the Report on Home-Rule Municipalities' Participation in SUTS for August 31st. Below is a snapshot of the overall progress.  

  • 32% of the Home Rules are reviewing and evaluating the system.
  • 28% of the Home Rules have started the process of securing signatures for the agreement.
  • 38% of the Home Rules have signed the agreement and are onboarding the system.
  • 1%  of the Home Rules have delayed reviewing the system until they are fully staffed.

Until the onboarding process is complete, jurisdictions are not able to accept returns via SUTS. For a list of home-rule municipalities that can accept sales tax returns via SUTS, visit the SUTS Home-Rule Participating Jurisdictions web page. 

SUTS System Update Report on Home Rule Municipalities 

The Town of Glendale has signed up to participate in SUTS, bringing the number of home-rule municipalities that have signed the SUTS agreement to 22 or 31.4% of the total number of home-rule tax jurisdictions that self-collect. 

Below is a snapshot of the overall progress:

  • 34.3% of the Home Rules are reviewing and evaluating the system.
  • 32.9% of the Home Rules have started the process of securing signatures for the agreement.
  • 31.4% of the Home Rules have signed the agreement and are on boarding the system.
  • 2.9%  of the Home Rules have delayed reviewing the system until they are fully staffed.

To view the status of a home-rule self-collecting municipality's participation in SUTS, see the Report on Home-Rule Municipalities' Participation in SUTS for August 25th.

SUTS System Update Report on Home Rule Municipalities

The City of Brighton and the City of Gunnison are now SUTS participating jurisdictions. Please reach out to each jurisdiction for more information on their sales/use tax rules and regulations. The Town of Windsor signed up for SUTS last week moving the number to 21 Home Rule Municipalities in the system. Approximately 37% of the 71 self-collecting municipalities are still reviewing or planning to review the SUTS System.

Below is a snapshot of the overall progress. A full report is attached for your review.

  • 34% of the Home Rules are reviewing and evaluating the system.
  • 34% of the Home Rules have started the process of securing signatures for the agreement.
  • 30% of the Home Rules have signed the agreement and are onboarding the system.
  • 3% of the Home Rules have delayed reviewing the system until they are fully staffed.

To view the status of a home-rule self-collecting municipality's participation in SUTS, see the Report on Home-Rule Municipalities' Participation in SUTS for August 17th.

New Participating Jurisdictions

The Town of Mountain Village is now a SUTS participating jurisdiction. Please reach out to the jurisdiction for more information on their sales/use tax rules and regulations. To view the status of a home-rule self-collecting municipality's participation in SUTS, see the Report on Home-Rule Municipalities' Participation in SUTS for July 24th.

New Participating Jurisdictions

The City of Colorado Springs, the City of Pueblo, and the Town of Silverthorne are now a SUTS participating jurisdictions. Please reach out to each jurisdiction for more information on their sales/use tax rules and regulations. To view the status of a home-rule self-collecting municipality's participation in SUTS, see the Report on Home-Rule Municipalities' Participation in SUTS for July 24th.

New Participating Jurisdictions

The City of Glendale and the Town of Snowmass Village are now a SUTS participating jurisdictions. Please reach out to each jurisdiction for more information on their sales/use tax rules and regulations. To view the status of a home-rule self-collecting municipality's participation in SUTS, see the Report on Home-Rule Municipalities' Participation in SUTS for July 24th.

SUTS System Update Report on Home Rule Municipalities

Last week we had two cities switched from the Unknown category to actively pursuing an agreement with SUTS. We currently have 44% of the 71 Home Rule municipalities either on the SUTS System or have started the process of executing the agreement.

Below is a snapshot summary of the spreadsheet which is attached for your full review:

  • 48% of the Home Rules are reviewing and evaluating the SUTS System.
  • 27% of the Home Rules are actively considering the system and have started the process of getting signatures for the agreement.
  • 17% of the Home Rules have signed SUTS agreements.
  • 8% of the Home Rules have not responded to requests for a demonstration or meeting.

Click here to check the status of a home-rule jurisdiction.

SUTS System Update on Home Rule Municipalities

The City of Glenwood Springs is now a SUTS participating jurisdiction. Please reach out to the City of Glenwood Springs for more information regarding their sales/use tax rules and regulations. For more information, visit the SUTS Participants web page.

Below is a snapshot summary of the Home Rule municipalities who have signed-up as of this week:

  • 48% of the Home Rules are reviewing and evaluating the SUTS System.
  • 24% of the Home Rules are actively considering the system and have started the process of getting signatures for the agreement.
  • 17% of the Home Rules have signed SUTS agreements.
  • 11% of the Home Rules have not responded to requests for a demonstration or meeting.

Click here to check the status of a home-rule jurisdiction.

SUTS Project Final Report is Now Available

The SUTS System allows businesses to go to a single web portal (website) to find all sales and use taxes associated with a specific destination, as well as credits and deductions, and file a single remittance that will then go to multiple jurisdictions.

SUTS was exceptionally successful in every way:

  1. SUTS development was completed on May 6, 2020, seven weeks ahead of what was already an aggressive estimate of June 30, 2020.
  2. The budget was $18,750,000 over fiscal years 2020 and 2021, but SUTS was completed at almost $6 million under budget for FY20 and $4.6 million under budget for FY21. About $10.6 million in savings (56.30% of the appropriation) was given back to the General Fund at a critical time given the overall budget shortfalls due to COVID-19.
  3. Functionality exceeded the minimal viable product established at the start, allowing lookups of sales and use tax but also credits and exemptions with a robust remittance service.
  4. Acceptance rate also exceeded expectations. The original requirement was for three of the 71 self-collecting-tax municipalities to voluntarily use the system upon launching online and to reach 100% engagement within three years. As of July 6, 2020, twelve (17%) have already signed on, 24% more are in the process of approval, and 48% more are in the evaluation stage.
  5. Maintenance and support is far less than originally anticipated and less than maintaining a system in-house. Starting in FY22, support is estimated to be only about $2.2 million, which includes vendors, hosting, call center and infrastructure support for all jurisdictions across Colorado.

The significant success of SUTS illustrates the collaboration achieved between state government, local jurisdictions, vendors, and the business community. SUTS is a first-of-its-kind software program for the state of Colorado, developed using an Agile methodology. Stakeholders have been engaged throughout the process, from designing the functionality, through procurement, development and ongoing improvements.

This report outlines the background that started the SUTS legislation, then covers the controlled launch, budget, methodology, change management and the future of the system, as well as the stakeholder engagement and Governance that ensured its success. Stakeholder feedback is also included.

The City of Golden is now a SUTS participating jurisdiction. Please reach out to the City of Golden for more information on their sales/use tax rules and regulations. To view the status of a home-rule self-collecting municipality's participation in SUTS, see the Report on Home-Rule Municipalities' Participation in SUTS for July 6th.

Below is a snapshot summary of the overall progress:

  • 49% of the Home Rule Municipalities are reviewing and evaluating the SUTS System.
  • 24% of the Home Rule Municipalities are actively considering the system and have started the process of getting signatures for the agreement.
  • 17% of the Home Rule Municipalities have signed SUTS agreements.
  • 11% of the Home Rule Municipalities have not responded to requests for a demonstration or meeting.

There are seventy Home Rule Municipalities that self-collect sales and use tax. New home-rule locally administered taxation jurisdictions have begun to sign up to participate in the SUTS Remittance Portal. Avon and Ca√±on City have been on boarded. For information on their sales/use tax rules and regulations, please reach out to each city directly. CDOR is tracking the progress of each one to sign-up and begin utilizing the benefits of the SUTS System. To view the status of a home-rule self-collecting municipality's participation in SUTS, see the Report on Home-Rule Municipalities' Participation in SUTS for June 29th.

Below is a snapshot of the overall results:

  • 47% of the Home Rules are reviewing and evaluating the system.
  • 30% of the Home Rules are actively considering the system and have started the process of getting signatures for the SUTS System Agreement.
  • 13% of the Home Rules have signed SUTS agreements and are on the SUTS System.
  • 10% of the Home Rules have not responded to requests for a demonstration or meeting.

SUTS System Build Update

Remittance Portal: on target
  • The SUTS System successfully launched into production as planned with all State and four home rules, Ridgway, Rifle, Craig, and Montrose!
Taxability Matrix: ahead of Schedule
  • With the full portal launch of SUTS the Taxability Matrix was launched as well.
GENERAL UPDATE: on target
  • The overall project is now moving from development to maintenance operations.
  • The Change Management function of continuing to onboard more home rules continues.

SUTS System Build Update

Remittance Portal: on target
    • System is ready for Production Controlled Launch on May 6th.
    • Training session for CDOR Support teams begin on May 4th.
    Taxability Matrix: ahead of schedule
    • Messaging Service Proposal/Approval module testing complete and ready for launch.
    • Successfully completed stress and scaling testing for Launch.
    General Updates
    • User License agreements are approved and in use.
    • Additional 7 Home Rule Cities have completed the acclimation.
    • Change Management Plan is on track.

    SUTS System Build Update

    Remittance Portal: on target
    • Final Review of Home Rule Jurisdiction Agreements underway.
    • Controlled Launch user participation being finalized.
    • Testing is going well and on schedule to be ready for the Controlled Launch.
    Taxability Matrix: ahead of schedule
    • Overall the TTR solution is Production Ready
    General Updates
    • SB6 Stakeholders Executive Council was held on April 21.
    • Change Management Plan is on track

    SUTS System Build Update

    Remittance Portal: on target
    • Completed Final Development Sprints
    • Testing is going well and on schedule to be ready for the Controlled Launch.
    Taxability Matrix: on target
    • The TTR Solution has completed the Systems and User Acceptance Testing Milestone.
    • Completed the Hosting Usage Report to support production usage analysis.
    • Completed 8 Home Rule Cities change management sessions.
    • "Questions" function is complete and ready for State content.
    • Overall the TTR solution is Production Ready
    General Updates
    • Continued work on User Agreements with AG's Office.
    • More Home Rule Cities Change Management sessions conducted.

    SUTS System Build Update

    Remittance Portal: on target
    • Completed Sprint 3 Dem, Part I on 3/31, part II scheduled for 4/3.
    • Completed vulnerability scans of both the staging and production environments.
    • Final Sprint testing has commenced in preparation for May 6th Controlled Launch.
    • Transitioning file exchanges and payment processing to production environment.
    Taxability Matrix: on target
    • Completed Milestone 5
    • Completed 6 Home Rule Cities change management sessions.
    • Completed review of new jurisdiction codes with Local Government Liaison team.
    • Completed Home Rule City Tax Answer Instructions for change management.
    • Continued GIS Map review and inclusion in database.
    General Updates
    • Continued work on User Agreement with AG's Office.
    • More Home Rule Cities Change Management sessions scheduled.

    SUTS System Build Update

    Remittance Portal: on target
    • ACH payment format and GenTax are in final test.
    • XML filing for State is ready for demo and test on 3/31.
    • Web service (API) connectivity tests are complete.
    • FTI concerns are resolved pending approval and communication.
    Taxability Matrix: on target
    • Established communication plan with Home Rules Cities
    • Loaded new jurisdiction codes into lookup and admin tool
    • Made progress in the review of GIS maps with State Liaison Team
    General Updates
    • Presented to the EC the SUTS Change Management Plan.
    • CML and CDOR will host a meeting with the Home Rule Municipalities on March 24th to discuss the progress of SUTS.
    Special Note
    • Colorado Municipal League (CML) and CDOR held a virtual meeting on SUTS and Home Rule Charters on March 24th.
    • CDOR/MuniRevs/TTR scheduled change management communication events

    SUTS System Build Update

    Remittance Portal: on target
    • ACH payment format and GenTax are in final development.
    • XML filing for State is in final testing.
    • Successfully completed the end-to-end configuration and testing Web Service (API) from MuniRevs to GenTax.
    • Note: this API was a significant effort across three vendors and the State team resulting in allowing all end-to-end development and testing to occur.
    Taxability Matrix: on target
    • Trained State on Admin Interface Beta.
    • Supported the continued test with remote State workers.
    • Completed initial load of full taxability matrix for all locations.
    • Completed review of all digital GIS maps with Local Government Liaison Team.
    • Began process of digitizing physical maps.
    General Updates
    • Presented to the EC the SUTS Change Management Plan.
    • CML and CDOR will host a meeting with the Home Rule Municipalities on March 24th to discuss the progress of SUTS.

    Special Note

    • During this difficult time, and knowing how important SUTS is to our business community the SUTS project team has continued stay on schedule across all vendors and State deliverables.

    Stakeholder Consortium Executive Council Meeting

    SUTS System Build Update

    Remittance Portal: on target
    • Infrastructure hosting is deployed.
    • Environment hardening and security measures being distributed has begun and will last for 3 more weeks.
    • Milestone 3 interaction is underway and on schedule.
    Taxability Matrix: on target
    • Continued work with State to review and update jurisdiction codes.
    • Working through error correction, validation, and approval process to ensure quality.
    • Proposal/Review/Approval components added to Administrative Interface Beta.
    General Updates
    • Executive Council scheduled for March 17

    SUTS System Build Update

    Remittance Portal: On Target
    • State successfully conducted a test and approved Milestone 2.
    • Continued to build out the GenTax interface. Currently, working through network and storage technical activities.
    • Initiated Home Rules outreach to respond to questions.
    • Launched Milestone 3 work products.
    Taxability Matrix: On Target
    • Released Admin Interface Beta for Milestone 4
    • Confirmed Integration with MRSolution.
    • Confirmed all geographies, rates, and initial rules are accessible for viewing via Admin Interface Beta.
    • Continued work with State to review and update jurisdiction codes.
    • Working through error correction, validation, and approval process to ensure quality.
    General Updates
    • Communicated SUTS progress with Mayors and Finance Directors of Home Rule municipalities.

    Stakeholder Consortium Executive Council Meeting

    SUTS System Build Update

    Remittance Portal: On Target

    • Completed Milestone 2 delivered on time. Completed Final Test from State is planned for February 28.
    • The Acceptance Criteria for Milestone 2 consists of:
      • CSP bulk registration process for Home Rule Jurisdictions
      • Bulk tax filing process for Home Rule Jurisdictions
      • New Registration Process documentation available for Product Owner signing
      • All jurisdictions added with State Location/jurisdiction codes
      • Account Number Validation process for Home Rule Jurisdictions as currently documented (from Sprint 1a/1b)
      • Direct integration from Business Center to TTR vendor for tax rates and exemption matrix
    Taxability Matrix: On Target
    • Continued on time progress of Admin Interface for Milestone 4.
    • Continued progress on the review, update, and validation of the jurisdictions codes for State administered Tax boundaries.
    • Addressed the SB6 Executive Council Stakeholders Consortium with a demonstration of the Beta Test Site.
    General Updates
    • Held an SB19-006 Executive Committee Meeting of the Consortium where there was a lively dialog about SUTS feature, functions, and implementation considerations.
    • SUTS System Stakeholders At Large Consortium Meeting scheduled for February 27, 2020.

    Stakeholder Consortium Executive Council Meeting

    Stakeholder Consortium Executive Council Meeting

    Executive Council & Stakeholder Consortium Structure
    Stakeholder Consortium Executive Council Meeting